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.Configuring E-mail AccountsAlthough you could use Outlook solely for tasks other than e-mail, it s likely that you ll want to use Outlook for at least one e-mail account.Before you can send or receive e-mail withOutlook, you must set up the account.Outlook 2000 offered two modes Internet Mail Only (IMO) andCorporate Workgroup (CW) that were designed for twodifferent uses.IMO was targeted at non-Exchange Server users,and CW was targeted primarily to Exchange Server users.Thesetwo modes made it difficult to manage multiple account types.In Outlook 2002, Microsoft did away with these two modes, andintroduced a single unified mode that enabled Outlook users towork with multiple account types in a single profile.Thiscapability carries over to Outlook 2003, making it easy, forexample, to work with an Exchange Server account, a POP3account, and a Hotmail account, all in one profile. 54 Part I &' Getting Functional with Office 2003The following sections explain how to add accounts to an existing profile.For informationon adding profiles, see Creating and Managing Outlook Profiles later in this chapter.Using the E-mail Accounts WizardOutlook provides a wizard to help you add e-mail accounts to a profile.This sectionexplains how to use the wizard; the following sections explain how to configure specifictypes of e-mail accounts.Follow these steps to launch the E-mail Accounts Wizard:1.Close Outlook, right-click the Outlook icon on the desktop (or in the Start menu),and then choose Properties, or open the Mail applet from the Control Panel.Eitheraction opens the Mail Setup Outlook dialog box.2.In the Mail Setup Outlook dialog box, click E-mail Accounts to start the wizard.3.To add a new account, choose the Add a New E-mail Account option.You canchoose the type of account to add to the existing profile (Figure 3-1).To modify anexisting account, choose View or Change Existing E-mail Accounts; then click Next.TipYou can add or modify accounts with Outlook running.Choose Tools E-mail Accounts to openthe wizard.At this point in the wizard, you can choose the type of account to add or select an existingaccount to modify (Figure 3-2).The following sections explain how to configure specifictypes of accounts.Figure 3-1: Choose the type of account to add to the existing profile. Chapter 3 &' Configuring Outlook 2003 55Figure 3-2: You can modify existing accounts with the wizard.Configuring Exchange Server accountsIt s relatively easy to set up an Exchange Server account in Outlook because you need tospecify only a handful of settings, such as the server name and the account name.You don thave to worry about the e-mail address or other settings as you do with a POP or IMAPaccount because these settings are configured at the server by the Exchange Serveradministrator.1.Run the E-mail Accounts Wizard as explained in the previous section.2.From the Server Type page of the wizard, choose Microsoft Exchange Server andthen click Next.3.In the Exchange Server Settings page (Figure 3-3), enter the server name or IPaddress in the Microsoft Exchange Server field.4.In the User Name field, type the mailbox name or the account alias (this is often thelogon account name).5.Choose the Use Local Copy of Mailbox option if you want to work with Ex-change Server in cached local mode (explained later in the section, Settingadvanced options ).TipYou can enter the NetBIOS name for the server in the Microsoft Exchange Server field, orspecify the Fully Qualified Domain Name (FQDN) for the server. 56 Part I &' Getting Functional with Office 2003Figure 3-3: Set the server and account name on the Exchange Server Settings page.At this point you can click Next and then click Finish to add the account with defaultsettings.In many cases, however, you will need to configure some additional settings.Youcan do this when adding the account, or change the settings afterward.On the ExchangeServer Settings Wizard page, click More Settings to open the Microsoft Exchange Serverproperty sheet shown in Figure 3-4.The following sections explain the options available inthis property sheet.Figure 3-4: Use the General page to configure connection settings. Chapter 3 &' Configuring Outlook 2003 57Setting general propertiesThe General page controls basic settings and the connection state for the account.Thefollowing list summarizes the options:Exchange Account.Specify the name by which you want the account to appear inthe profile s account list.By default, the name is Microsoft Exchange Server.Automatically Detect Connection State.Let Outlook choose the connection stateautomatically.Choose this option if you never disconnect your computer from thenetwork, or if you simply want Outlook to detect the connection state by itself.Manually Control Connection State.This option enables you to control whetherOutlook uses the Exchange Server mailbox or the locally cached copy, rather thanallow Outlook to control the connection state.If you do not choose the optionChoose the Connection Type When Starting, Outlook automatically uses theconnection method specified by the Default Connection State options.Choose the Connection Type When Starting.Select this option to have Outlookprompt you at startup to select the type of connection method to use.Connect with the Network.Use this option to have Outlook connect to the serverthrough the local area network, whether through a hardwired connection or existingdial-up.Work Offline and Use Dial-Up Networking.Have Outlook dial a specified dial-upconnection to connect to the Exchange Server.Seconds Until Server Connection Timeout.Set the amount of time Outlook willwait for responses from the Exchange Server before timing out.Increase the value ifyou are working over a slow link, such as a dial-up connection, that frequentlycauses Outlook to timeout and disconnect.Setting advanced optionsThe Advanced page (Figure 3-5) enables you to open one or more other mailboxes alongwith your own.For example, an assistant for a small group of users might open themailboxes of those other users to manage their schedules or handle mail processing.Or,perhaps you want to keep your mail in separate mailboxes for different purposes.Whateverthe case, you can click Add to specify a mailbox name, and add it to the list of mailboxesthat Outlook will open at startup. 58 Part I &' Getting Functional with Office 2003Figure 3-5: Use the Advanced page to configure mailbox settings.You can also open a single folder from another user s mailbox by choosing File Open OtherTipUser s Folder.With either method, you must either own the mailbox or have been given del-egate access to it
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